Asana vs. Trello vs. ClickUp - Software Comparison - Guide2Cloud

Asana vs. Trello vs. ClickUp – Which Is REALLY the Best For You?

Asana vs. Trello vs. ClickUp? If you’re looking for a new task management software, sooner or later this dilemma will be yours as well. And with these three platforms being some of the strongest category leaders, it’s hard to choose between.

The choice seems to get even harder when you see that users receive them in a very, very similar manner. According to GetApp compare table, respectively, ninety-seven, ninety-seven and ninety-eight per cent of users would recommend Asana, Trello and ClickUp. Their rating is quite alike as well – with 4.5, 4.6 and 4.7 stars respectively for each app.

So the big question is – how do you choose between solutions so similar?

As you’ll learn below, despite evident similarities, these platforms also sport major differences.

Let’s dive into comparison and see how Asana, Trello and ClickUp fare against each other.

Asana vs. Trello vs. ClickUp: Software Directories Ratings

Let’s begin with the overall rating of Asana, Trello and ClickUp on the three biggest software directories. We’ll be looking at Capterra, G2 and GetApp and compare the mean rating of the platforms across each of them.

Asana

Capterra – 4.4 stars

G2 – 4.3 stars

GetApp – 4.4 stars

Average rating: 4.3

Trello

Capterra – 4.5 stars

G2 – 4.4 stars

GetApp – 4.6 stars

Average rating: 4.5

ClickUp

Capterra – 4.7 stars

G2 – 4.7 stars

GetApp – 4.7 stars

Average rating:  4.7

As you can see, in the rating-based Asana vs. Trello vs. ClickUp competition, ClickUp scores the highest. It’s not only the best-rated solution on each of the platforms, but its mean rating of 4.7 is also the highest and most impressive score. 

Pricing

When it comes to selecting software, pricing is one of those factors that users will ALWAYS look at. 

That’s one of the reasons why 75% of SaaS solutions offer a free trial. Many of those solutions offer a freemium model as well. It’s great if you’re not ready for it, or simply can’t afford a paid premium plan.

Asana, Trello and ClickUp work this way as well. Each of these platforms has a limited, but free version. And oftentimes, these free versions are enough to manage small teams, basic tasks and a solopreneur’s daily activities.

But if you DO want to sign up for a premium version? This may happen when you need additional features, extra storage or more seats for your co-workers.

Let’s take a quick look at pricing for Asana, Trello and ClickUp.

Asana

Asana’s premium packages start at $10.99 USD per month, per user. It’s billed once, annually. If you’re not ready for an annual purchase, however, you can sign up for a recurring subscription. This will charge you $13.49 USD each month for the same, basic plan.

Asana’s premium includes all free features and some additional extras to make your work easier.

Asana pricing (source)

Trello

Trello, like Asana, also offers two ways of paying for your subscription – annually or monthly. 

If you decide to pay in advance for a whole year, the cheapest Trello paid plan starts at $5 USD per user. If that’s not an option for you, choose the monthly subscription of $6 USD per user.

Trello pricing (source)

ClickUp

ClickUp might at first seem like the cheapest option of the three. Their annual paid plan is, just like Trello, only $5 USD per month and per user, but seemingly with more features.

However, when you decide to swap to a monthly subscription, the pricing jumps to $9 per member. That’s close to Trello’s second paid plan.

ClickUp pricing (source)

All in all, Trello remains the cheapest option here. Its affordable pricing has been its strong point for many years now and that clearly stays the same.

Free Plan Features

Even though all Asana, Trello and ClickUp come at reasonable pricing points, you may want to wait with paid plans.

It could be your tight budget. Maybe you want to experiment more before committing to one product. Whatever it is, an essential factor to consider is the number of available features on the free plans.

 Let’s take a look at each of the platforms and what their freemium offers.

Asana

Asana’s free plan includes:

  • Unlimited activity log
  • Unlimited file storage (100MB per file)
  • Collaborate with up to 15 teammates
  • List view projects
  • Board view projects
  • Calendar view

Trello

On Trello’s free plan you’ll find:

  • Unlimited storage (10MB/file)
  • Custom backgrounds & stickers
  • Unlimited activity log
  • iOS and Android mobile apps
  • 2-factor authentication

ClickUp

ClickUp’s free plan offers quite a few free features, for example:

  • 100MB Storage
  • Two-Factor Authentication
  • Collaborative Docs
  • Whiteboards
  • Real-Time Chat
  • Native Time Tracking
  • In-App Video Recording
  • 24/7 Support

In short, it’s ClickUp’s offer that seems most appealing. In comparison, they offer most features which you can’t find in other free plans as well extras which are rare to be offered for free.

Common Customer Complaints

Features, pricing, rating… while they’re all good metrics to look at, you can’t make your decisions without the human factor. Opinions of real users show what statistics don’t – especially when it comes to drawbacks and things you should avoid in software.

To give you a better insight into every platform, let’s take a look at user opinions gathered from across Capterra, G2 and GetApp. This section will compare Asana vs. Trello vs. ClickUp from the perspective of their weak points and see where they disappoint their users most often.

Do take a note that these are average results of a hand-made scan. They do repeat, but they only represent a fracture of great opinion variety in each directory.

Asana

  • Task and project navigation/overview in Asana is frequently said to be hard to follow. Many users aren’t happy with the bird’s-eye-view of everything you put on the platform. This, as they mention, could hinder collaboration between a larger number of members.
  • User inference in Asana often is described as dated, unintuitive or confusing. This might influence the previous complaint as well. According to many users, Asana doesn’t sport the light-weighted, intuitive design that you can figure out on your own.
  • Customer service is considered slow or insufficient. Some of the harshest opinions about it came from people who gave up on Asana because of the lacking support. As this could be a very delicate matter, especially for the paid users, it’s always best to check in about it with recently active customers.

Trello

  • It’s not easy to set up more advanced workflows and they may require some integrations. Trello is generally described as a solution very easy to work with. However, this may be true if you use Trello mainly for simple-ish tasks and project management. Many users say that designing more complex workflows requires quite a bit of know-how, and sometimes it is impossible without integrations with external software.
  • In between board management. Trello revolves heavily around the idea of a board. That’s why it’s in between board-management is lacking. Users often point out that connections and interactions between boards are missing. 
  • Not fitted for big teams. Partially due to these two reasons above, many users believe Trello will fail most of the large teams.

ClickUp

  • It’s too complex. Many people point out that ClickUp can be very confusing. Their overload of features paired with the design of the platform can be a hassle to deal with it, especially for simple workflows.
  • The number of bugs, slowness and instability of the platform has also been a prevalent and very concerning issue reported by the users.
  • Tiring UI design is often disliked because of its low contrast and small fonts.

Strong Points

It will be good for you to get familiar with these drawbacks, but let’s not forget about strong points as well. Each of these platforms stands out with something else that people love it for.

Just like above, let’s once more compare Asana vs. Trello vs. ClickUp and learn what they’re most valued for.

Asana

  • The simplicity of how features work. Some people may say that Asana is dated, but simplicity of their task creation and completion mechanic is one of the points people appreciate about it most.
  • Asana works well as a master task list. This is something many users like about the platform. Not only does it work well for collaboration, but it also gives a good insight into the general list of tasks from across all projects you’ve been added to.
  • Repeatable projects and tasks are easy to set up. This must come with the simplicity mentioned above and it’s something that people really appreciate about Asana.
Sample Asana reviews on Capterra (source)

Trello

  • It’s highly customizable – from backgrounds to multiple lists and different cards elements that you can turn on and off. However simple it may appear, it is a very versatile solution, especially if you take into consideration Trello’s rich power-up library.
  • It’s simple to set up – especially with templates. And that’s something essential, especially if you’re new to project and task management software. Additionally, there are plenty of templates for different workflows that you can copy and save to your own Trello account.
Sample Trello reviews on Capterra (source)

ClickUp

  • It’s robust. To be fair, while many people call ClickUp bloated, others call it robust. The platform’s clear goal is to replace a number of other tools, so the all-in-one setup is quite appealing to some users.
  • It’s highly customizable, perhaps even more than Trello. The workflows and views can be set up in different, flexible ways that respond to the way you work.
  • ClickUp’s free plan is better featured than others. Users commonly enjoy the variety of different features available for free – features for which they’d have to pay if they used another solution.
Sample ClickUp reviews on Capterra (source)

Asana vs. Trello vs. ClickUp – Can There Be a Winner?

As always… it depends.

While these platforms look very alike, they are, in fact, quite different. In software, it’s never one-size-fits-all. Eventually, what works for one person won’t do for another.

But that’s not very helpful, is it? That’s why below you’ll find a subjective opinion from Guide2Cloud. Hopefully, it will give you another perspective on how to view each of these solutions.

Asana 

  • Asana is potentially something between Trello and ClickUp. It has some functionalities that Trello doesn’t offer on its free plan (like a calendar view) but can’t offer what ClickUp does.
  • It’s one of the industry staples. The platform has been around for many years and has undergone some changes and revamps. Because of that, you could be sure it’s not going anywhere anytime soon.
  • It’s not the easiest tool to work with. The user interface does make sense, but it may take you a moment to figure out the navigation and the best way to set up workflows. It’s not however anything as complex as some users describe it.
  • Asana will be awesome for freelancers, solopreneurs and people with small teams (at least on the free plan). Because of a clear project overview system, larger teams will also do great on the platform, but they might need one of the paid plans – and that’s a middle-tier cost.

Trello 

  • Trello is a wonderful tool for visualisation – it’s clear that its purpose revolves around it. It will do great for people who love the idea of a kanban board and creating a personalised working space.
  • Trello is also very simple to use and doesn’t usually even beginners quickly get a hang of it. The interface is light, clear, and easy to navigate.
  • It’s also a very affordable solution, so you can get a paid plan at a few dollars a month.
  • Additionally, Trello is the only platform of the three currently available in multiple language versions.
  • However, Trello falls behind with its approach to overviewing multiple projects and delivering a master list of your tasks. Because of that, the platform will do best for smaller teams and simpler workflows that aren’t mutually dependent.

ClickUp

  • Definitely, the number of bugs that upon a time was ClickUp’s main disadvantage is a concerning report, but it would seem their team has been working on it.
  • The platform has the best free plan and the best price-to-features ratio, offering the richest feature packages.
  • ClickUp definitely goes for the all-in-one idea of a platform. While it has its merits, the platform is indeed bloated here and there and the interface can easily confuse. Many elements aren’t necessary for basic-to-intermediate workflow setups.
  • ClickUp will probably be the best solution for larger teams who want to work exclusively within one platform and limit the usage of multiple independent solutions.

Asana vs. Trello vs. ClickUp – Final Thoughts

Comparing Asana vs. Trello vs. ClickUp isn’t easy. Each of these platforms has its strong points and different users will choose them based on their needs.

It will come down to your personal preferences, needs and working style. At the end of the day, it’s always best to try each of them on your own.

However, with the help of our guide, you’ll be able to see the pros and cons of each of the platforms more clearly – and make a better decision!

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